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Privacy Policy

Your privacy is fundamental to our mission. Learn how we protect and handle your data in our AI content generation platform.

Last updated: October 15, 2025GDPR CompliantSOC 2 Type II

Privacy at a Glance

What We Collect

  • Account and billing information
  • Content inputs and generated outputs
  • Usage analytics and performance data
  • Technical data for security purposes

How We Protect It

  • End-to-end encryption (TLS 1.3 + AES-256)
  • Zero-knowledge architecture for content
  • Regular security audits and compliance
  • Strict access controls and monitoring

Data We Collect

Account Information

Information you provide when creating an account

Examples

  • Email address
  • Name
  • Company information
  • Billing details

Retention

7 years after account closure

Purpose

Account management and billing

Content Data

Content inputs and generated outputs

Examples

  • Prompts and inputs
  • Generated content
  • Template preferences
  • Style profiles

Retention

30 days (configurable up to 7 years for Enterprise)

Purpose

Content generation and improvement

Usage Analytics

How you interact with our platform

Examples

  • API usage patterns
  • Feature utilization
  • Performance metrics
  • Error logs

Retention

2 years

Purpose

Service improvement and optimization

Technical Data

Technical information about your usage

Examples

  • IP addresses
  • Browser information
  • Device identifiers
  • Session data

Retention

1 year

Purpose

Security and fraud prevention

How We Use Your Data

Primary Uses

  • Provide AI content generation services
  • Process billing and manage accounts
  • Improve our AI models and services
  • Provide customer support
  • Ensure security and prevent fraud

We Never

  • Sell your personal data to third parties
  • Use your content for advertising
  • Share data without your consent
  • Train models on your proprietary content
  • Store content longer than necessary

Security Measures

Encryption in Transit

All data transmission uses TLS 1.3 encryption

Encryption at Rest

AES-256 encryption for all stored data

Access Controls

Role-based access with multi-factor authentication

Regular Audits

SOC 2 Type II compliance and regular security assessments

Data Isolation

Customer data is logically and physically isolated

Incident Response

24/7 security monitoring and incident response team

AI-Specific Privacy Considerations

Content Processing

Your content inputs are processed by our AI models to generate outputs. We use a zero-knowledge architecture where possible, meaning our systems can process your content without retaining human-readable copies.

Model Training

We may use aggregated, anonymized usage patterns to improve our models, but we never use your specific content or proprietary information for training without explicit consent.

Third-Party AI Services

When using third-party AI services, we ensure they meet our privacy standards and have appropriate data processing agreements in place. Enterprise customers can opt for on-premises or private cloud deployments.

Your Rights

Right to Access

Request a copy of your personal data

How to Exercise This Right

Contact support or use the data export feature in your account settings

Right to Rectification

Request correction of inaccurate personal data

How to Exercise This Right

Update information in your account settings or contact support

Right to Erasure

Request deletion of your personal data

How to Exercise This Right

Use account deletion feature or contact support for specific data deletion

Right to Portability

Receive your data in a machine-readable format

How to Exercise This Right

Use the data export feature in your account settings

Right to Restriction

Request limitation of processing of your data

How to Exercise This Right

Contact support to discuss processing restrictions

Right to Objection

Object to processing based on legitimate interests

How to Exercise This Right

Contact support to exercise your right to object

Questions About Privacy?

Data Protection Officer

privacy@writerzroom.com

Response time: Within 72 hours

General Privacy Inquiries

support@writerzroom.com

Response time: Within 24 hours

Policy Updates

Version 3.0

Enhanced AI-specific privacy provisions

October 15, 2025

Version 2.1

Updated data retention policies

September 20, 2025

Version 2.0

GDPR compliance and user rights expansion

May 25, 2025